Executive Assistant to the VP, Indigenous Achievement and Excellence

hybrid
Toronto/Ohsweken, ON, Canada .
full-time . November 13, 2026

Description

Executive Assistant to the VP, Indigenous Achievement and Excellence

Full-time Permanent

Toronto/Ohsweken, Hybrid

Annual Salary Range: $77,800 to $97,250

Closing Date: November 27, 2026

Making a lasting impact. Work with purpose.

Join one of Canada’s Top 10 Charities of Impact. Indspire is a national Indigenous charity that invests in the education of First Nations, Inuit, and Métis students, empowering individuals, strengthening communities, and building a stronger country for all.

Indspire is seeking an organized and proactive Executive Assistant to the Vice President, Indigenous Achievement & Excellence to provide high-level executive and administrative support.

Reporting to the VP, the Executive Assistant oversees office operations, complex scheduling, travel coordination, executive communications, meeting management, and follow-up on strategic priorities. The role also supports key departmental initiatives, including Building Brighter Futures, Advancing Brighter Futures, and the Laureate and Alumni Network.

Acting as a key liaison between the VP, senior leadership, internal teams, and external stakeholders, the successful candidate will demonstrate exceptional organizational skills, professionalism, discretion, and sound judgment.

Key Responsibilities

Prioritizing and managing the VP's workload, proactively anticipating needs and ensuring time is focused on strategic and departmental priorities.
Managing the VP's complex calendar, coordinating meetings and engagements with internal and external stakeholders and ensuring adequate preparation time.
Coordinating regular briefing and planning sessions with the VP to review priorities, upcoming engagements, and outstanding matters.
Preparing and coordinating briefing materials, agendas, presentations, reports, and correspondence for executive meetings and external engagements.
Working closely with departmental leaders to track key initiatives, milestones, deliverables, and follow-up actions across Building Brighter Futures, Advancing Brighter Futures, and the Laureate and Alumni Network.
Coordinating departmental meetings and strategic planning activities, including agendas, meeting notes, action items, and follow-up.
Attending meetings with or on behalf of the VP as required, documenting key discussions and decisions, and ensuring timely follow-through on commitments.
Supporting the preparation of departmental work plans, quarterly updates, performance reports, and materials for senior leadership and Board reporting.
Coordinating the VP's engagement with the CEO, COO, senior leadership team, other departments, Indigenous communities, educational institutions, government representatives, and external partners.
Collaborating with Executive Assistants across the organization to coordinate leadership activities and advance cross-functional priorities.
Supporting the coordination of conferences, national gatherings, stakeholder engagements, and other events involving the VP.
Drafting, editing, and managing timely and professional internal and external correspondence on behalf of the VP.
Exercising sound judgment in managing sensitive and confidential matters, determining appropriate action and escalation.
Coordinating travel arrangements, itineraries, accommodation, and related logistics, including travel between Toronto and Six Nations.
Preparing and submitting monthly expense reports for the VP and supports departmental administrative requirements.
Maintaining effective administrative and project tracking systems to support departmental priorities and accountability.
Communicating relevant updates on the VP's activities, priorities, and engagements to the department.
Handling confidential information with professionalism, discretion, cultural sensitivity, and integrity.
Undertaking special projects and other duties as assigned.
Occasional travel required.

Qualifications

Post-secondary education in business administration, office administration, or a related field, or an equivalent combination of education and experience.
Minimum of 5 years' experience providing senior-level executive administrative support, ideally within a non-profit, Indigenous-led, education, or community-based organization.
Demonstrated ability to anticipate priorities, manage competing demands, and provide proactive support to senior leadership.
Exceptional organizational, time management, and prioritization skills, with strong attention to detail.
Strong project coordination skills, including the ability to track deliverables, manage timelines, and ensure follow-through.
Excellent written and verbal communication skills, including experience preparing executive correspondence, presentations, reports, and briefing materials.
Strong interpersonal and relationship management skills, with the ability to work effectively with senior leadership, staff, Indigenous communities, and external stakeholders.
Sound judgment, discretion, professionalism, and integrity in handling sensitive and confidential information.
Demonstrated experience coordinating complex calendars, executive meetings, travel, and events.
Knowledge of Indigenous issues, cultures, communities, and education landscapes in Canada; experience working with Indigenous communities is preferred.
Demonstrated cultural humility and commitment to Indigenous self-determination and learner success.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; experience with project management platforms such as Asana is an asset.
Ability to travel occasionally within Canada, including between the Six Nations and Toronto offices.
Ability to work occasional evenings and weekends as required.

What We Offer

A competitive benefits and pension plan.
3 weeks’ vacation with paid personal and sicks day as well as additional holiday closings.
A supportive hybrid work environment (three days per week in office).
A passionate, dedicated team culture.
Opportunities for professional growth and cultural learning.
The chance to make a real and lasting difference in the lives of Indigenous students.

Indspire is committed to ensuring an equal opportunity and barrier-free recruitment process. Accommodation is available to all applicants upon request. Please contact us via email at hr@indspire.ca.

Please note that this employer uses artificial intelligence tools to assist in screening and assessing applicants for this publicly advertised position.

To learn more about Indspire, visit https://indspire.ca

Deadline for Applications: November 27, 2026, at 5:00 pm EST

Compensation

$77,800.00 - $97,250.00 per year

Know someone who would be a perfect fit? Let them know!